Privacy Policy

Last updated: 9 September 2026

This Privacy Policy explains how KOSPO Systems (“we”, “us”) collects and uses information when you contact us or when we communicate with you about a project or proposal. KOSPO Systems is operated by Sole Proprietorship (FOP) Kobets Polina, registered in Ukraine. For any privacy question, contact management@kosposystems.com.

Information we collect

• Contact details you give us — your name or company name, email address and, if you choose to provide it, your phone number.
• Project information — the description, scope, budget range and any other details you include in your message.
• Email correspondence — the content of messages you exchange with us.

Our website does not use advertising or third-party tracking cookies and does not build visitor profiles.

How we use your information

• To respond to your inquiry and prepare and send you a proposal.
• To communicate with you about a current or prospective project.
• To keep records required for our accounting and legal obligations.

SMS and messaging communications

If you provide a phone number through our contact form or in the course of business correspondence, you agree that KOSPO Systems may contact you by SMS text message regarding your inquiry and any related proposal or project coordination.

• Message frequency varies and depends on the stage of your inquiry.
• Message and data rates may apply, depending on your mobile carrier and plan.
• You can opt out of SMS messages at any time by replying STOP. Reply HELP for assistance.
• After you reply STOP we will not send you further SMS messages, except a single confirmation that you have been unsubscribed.

We do not sell or rent your phone number or contact information, and we do not share it with third parties for their own marketing purposes. Mobile information is not shared with third parties or affiliates for marketing or promotional purposes. Phone numbers are used only by KOSPO Systems to communicate with you about your inquiry.

Service providers

We use a small number of processors strictly to operate our business, for example an email provider, website hosting, and a messaging/telephony provider (such as Twilio) used to deliver SMS and voice communications. These providers process data only on our instructions and only as needed to provide their service.

Data retention

We keep inquiry and correspondence data for as long as needed to handle your request and to meet legal and accounting requirements, after which it is deleted or anonymised.

Your rights

You may ask us to access, correct or delete the personal data we hold about you, or to stop contacting you, by writing to management@kosposystems.com. We will respond within a reasonable period.

Changes to this policy

We may update this policy from time to time. The current version is always available at this page, with the “last updated” date above.

Contact

KOSPO Systems — operated by Sole Proprietorship (FOP) Kobets Polina.
Email: management@kosposystems.com